Receiving and putaway
Also called goods receipt
Reviewed by Dasha ShakovVP Marketing, Proton
Updated
What is receiving and putaway?
Receiving and putaway are the warehouse steps that bring a supplier’s delivery into stock and make it available to sell. Receiving checks the delivery against the purchase order and packing slip and records what actually arrived in the ERP; putaway then moves the goods to their bin locations.
How it works
The receiving record is what accounts payable later compares with the supplier’s invoice in a three-way match. Damage or shortages are noted on the carrier’s bill of lading before the driver leaves, and an ASN, when the supplier sends one, lets the team receive by scanning cartons.
Receiving and putaway example
A delivery of 20 cartons is received against a PO for 24. The receiver records 20, which keeps the remaining 4 open on the PO, and the putaway team moves the cartons to their bins before the afternoon picks.
Related terms
- Purchase order (PO)A purchase order (PO) is a buyer’s document ordering specific items, in specific quantities and at stated prices, from a supplier.
- Three-way matchThree-way match is an accounts payable check that compares a supplier’s invoice with the purchase order and receiving record before the invoice is paid.
- Bin locationA bin location is the exact spot in a warehouse where an item is stored, written as a code for aisle, rack, shelf and position, such as 12-C-03.
- Bill of lading (BOL)A bill of lading (BOL) is the document a carrier issues at pickup that serves as the receipt for the goods and the contract for carrying them.
- Advance ship notice (ASN)An advance ship notice (ASN) is an electronic message a supplier sends before a shipment arrives, listing its contents, packing and expected arrival.
